Rose City Astronomers
Sister Club Policy Guidelines
Adopted January 6, 2014
These guidelines shall govern the
establishment and maintenance of a formal relationship by RCA with
another domestic or international astronomy club as a “Sister Club” for
the purpose of sharing mutual astronomical interests and resources.
Sister club relationships may be established
with (1) any emerging or organized astronomy club (2) with whom RCA has
a history of contact, exchange and/or personal relationships with
members that (3) motivates members of both clubs to commit to a moderate
level of communications and interaction necessary to continue and
strengthen the arrangement.
1. Establishment of a formal Sister Club
relationship is subject to approval by the RCA Board, following
sufficient communications with the prospective Sister Club to gauge the
interest and commitment of the prospective Sister Club in establishing
and maintaining a formal relationship.
2. Upon initiation of a Sister Club
relationship, the RCA Board will designate an RCA Liaison for the
purpose of nurturing and managing interaction and communications with a
Sister Club. Subsequently, the RCA President shall have the authority to
replace a Liaison as circumstances warrant. Liaisons shall be an RCA
Member in good standing, and preference will be given to a member who
can communicate in the native language of a Sister Club.
3. The President and Liaison of a Sister
Club will be treated as a regular member of RCA, and RCA shall expect
reciprocal treatment from a Sister Club.
4. An RCA Liaison will be expected to
initiate regular communications with the Sister Club President or
designated Liaison to exchange greetings and information on club
activities, and share such information with RCA members through Forum
posts and newsletter articles.
5. If and when a member of a Sister Club
comes to Portland, they may borrow RCA books and telescopes (subject to
availability) and the RCA Liaison will assist the visiting member in
participating in RCA activities.
6. RCA will work with a Sister Club to
establish both one-time and ongoing joint astronomical projects.
7. To the extent necessary and practical,
RCA will help a Sister Club obtain telescope equipment that will enhance
the Sister Club’s resources for its members.
8. To the extent necessary and practical,
RCA will help an emerging astronomy club with guidance and assistance in
9. RCA shall continue a Sister Club
Relationship so long as there exists a mutual desire of RCA and the
Sister Club to maintain the relationship, which shall be reaffirmed
annually by the Sister Club Program Coordinator.
In order to manage RCA’s relationships with
prospective and official Sister Clubs and supervise individual RCA
Sister Club Liaisons, the RCA Board shall designate an RCA member to
serve as Sister Club Program Coordinator. The RCA Sister Club Program
Coordinator will report to the RCA Vice President of Outreach and
Education and provide periodic reports and updates to the RCA Board as