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RCA Sister Club Policy Guidelines

Rose City Astronomers
Sister Club Policy Guidelines
Adopted January 6, 2014

These guidelines shall govern the establishment and maintenance of a formal relationship by RCA with another domestic or international astronomy club as a “Sister Club” for the purpose of sharing mutual astronomical interests and resources.

Sister club relationships may be established with (1) any emerging or organized astronomy club (2) with whom RCA has a history of contact, exchange and/or personal relationships with members that (3) motivates members of both clubs to commit to a moderate level of communications and interaction necessary to continue and strengthen the arrangement.

1. Establishment of a formal Sister Club relationship is subject to approval by the RCA Board, following sufficient communications with the prospective Sister Club to gauge the interest and commitment of the prospective Sister Club in establishing and maintaining a formal relationship.

2. Upon initiation of a Sister Club relationship, the RCA Board will designate an RCA Liaison for the purpose of nurturing and managing interaction and communications with a Sister Club. Subsequently, the RCA President shall have the authority to replace a Liaison as circumstances warrant. Liaisons shall be an RCA Member in good standing, and preference will be given to a member who can communicate in the native language of a Sister Club.

3. The President and Liaison of a Sister Club will be treated as a regular member of RCA, and RCA shall expect reciprocal treatment from a Sister Club.

4. An RCA Liaison will be expected to initiate regular communications with the Sister Club President or designated Liaison to exchange greetings and information on club activities, and share such information with RCA members through Forum posts and newsletter articles.

5. If and when a member of a Sister Club comes to Portland, they may borrow RCA books and telescopes (subject to availability) and the RCA Liaison will assist the visiting member in participating in RCA activities.

6. RCA will work with a Sister Club to establish both one-time and ongoing joint astronomical projects.

7. To the extent necessary and practical, RCA will help a Sister Club obtain telescope equipment that will enhance the Sister Club’s resources for its members.

8. To the extent necessary and practical, RCA will help an emerging astronomy club with guidance and assistance in organizational development.

9. RCA shall continue a Sister Club Relationship so long as there exists a mutual desire of RCA and the Sister Club to maintain the relationship, which shall be reaffirmed annually by the Sister Club Program Coordinator.

In order to manage RCA’s relationships with prospective and official Sister Clubs and supervise individual RCA Sister Club Liaisons, the RCA Board shall designate an RCA member to serve as Sister Club Program Coordinator. The RCA Sister Club Program Coordinator will report to the RCA Vice President of Outreach and Education and provide periodic reports and updates to the RCA Board as appropriate..

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